Blood Bank Management and Request System for College Community

Blood is one of those resources that simply cannot be manufactured or substituted — and yet, in most Indian college campuses, there is no organized way to manage it. When a student or staff member faces a medical emergency that requires blood, the usual process is a frantic round of phone calls and WhatsApp messages, hoping that someone in the contact list happens to share the right blood type and is available to donate. It is reactive, unreliable, and often too slow. This problem is not just an inconvenience. According to the National Blood Transfusion Council, India consistently falls short of its voluntary donation targets, particularly in non-metropolitan areas. NASSCOM has separately noted that over 60% of engineering graduates from Tier-3 colleges lack exposure to professionally managed digital systems — which suggests that building one could serve both a humanitarian and an educational purpose simultaneously. We designed the Blood Bank Management and Request System to fill this gap at the institutional level. The idea is straightforward: give every member of a college community — students, faculty, and staff — a single platform where they can register as donors, search for blood by type, submit requests in emergencies, and track whether they have honoured their pledge to give back. The pledge rule is central to the system. Anyone who receives blood through the platform is obligated to either donate one unit themselves within 90 days or arrange for someone else to do so. Without this constraint, a request-only system would quickly exhaust its donor pool. The key contributions of this work are as follows: • A role-based web application with separate interfaces for Donors, Requesters, and Administrators, each with tailored functionality and access control. • A searchable donor registry that supports filtering by blood type, department, and availability status for fast, targeted lookups. • A request processing workflow that moves through defined states — PENDING, APPROVED, FULFILLED, REJECTED — with email notifications at each transition. • An automated pledge enforcement subsystem that tracks obligation deadlines, sends reminders, and restricts repeat offenders from placing new requests. • A real-time admin dashboard providing inventory-level visibility across all eight blood types registered in the system. The rest of this paper is organized as follows. Section II reviews related work. Section III covers system design and requirements. Section IV describes the architecture. Section V explains the implementation of each module. Section VI presents our testing and evaluation results. Section VII discusses what worked, what did not, and what we would do differently. Section VIII concludes with directions for future development.

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