MULTI-COLLEGE EVENT MANAGEMENT SYSTEM: A CLOUD-BASED SOLUTION FOR EDUCATIONAL INSTITUTIONS

Educational institutions face significant challenges in managing academic events due to fragmented processes, lack of centralized coordination, and absence of real-time communication infrastructure. This paper presents the Multi-College Event Management System (EMS), a comprehensive cloud-based platform designed to digitize and automate the complete event management lifecycle across multiple educational institutions. The system implements a five-tier role-based access control (RBAC) hierarchy comprising Developer, Principal, Head of Department (HOD), Teacher, and Student roles, each with distinct permissions and workflows. Built using Python FastAPI for the backend REST API, MongoDB Atlas for cloud-hosted NoSQL database storage, and Vanilla JavaScript with Tailwind CSS for the responsive frontend, the system provides enterprise-grade security through JWT-based authentication and Argon2 password hashing. Key features include hierarchical approval workflows, real-time WebSocket-based push notifications, multi-tenant architecture with complete data isolation per institution, student batch promotion system, and Progressive Web App (PWA) capabilities. Performance evaluation demonstrates 99.8% uptime, average API response time of 180ms, and support for concurrent access by 500+ users.