Loading article...
Loading article...
Stream/Area:
-
Subject:
-
Paper ID:
IJSREM68549
Volume:
10 |
10 |
Oct 2026
Pages:
1-7
Publication Frequency:
Monthly (12 issues per year)
License:International Journal of Scientific Research in Engineering and Management follows the Creative Commons Attribution 4.0 (CC BY 4.0) License, allowing free use and distribution with proper attribution.
Department of Computer science and engineering
ADHIYAMAAN COLLEGE OF ENGINEERING,AUTONOMOUS
Department of Computer science and engineering
ADHIYAMAAN COLLEGE OF ENGINEERING,AUTONOMOUS
Department of Computer science and engineering
ADHIYAMAAN COLLEGE OF ENGINEERING,AUTONOMOUS
ASSISTANT PROFESSOR,Department of Computer science and engineering
ADHIYAMAAN COLLEGE OF ENGINEERING,AUTONOMOUS
A student who needs a bonafide certificate for a scholarship, a bank loan, a passport or an internship usually has to carry a paper request from one desk to the next: the tutor, the Head of Department (HOD), the Principal and finally the college office. Each step depends on the person being present, the request cannot be tracked, and a lost or delayed form means the student starts again. The Online Bonafide Certificate Management System is proposed to close this gap. A student logs in with a registration number and date of birth, fills a short request form stating the purpose, and submits it. The request then moves through a fixed chain of role-based approvals (tutor, HOD, Principal), and each approver sees only the requests that belong to their stage. After the final approval, the office staff generate the certificate as a PDF with the college header, the student’s details and the date, and the student is notified by email and can download the certificate from the dashboard. The system is built as a React (v18) front end that calls a Node.js and Express back end through REST requests, with a MySQL database that stores student details, requests, staff records, status and history. The status of every request is visible to the student at all times, and a certificate can be generated only after every required approval has been recorded. The prototype was exercised through all five role portals and produced the certificate shown in this paper. Quantitative measurements of turnaround time and user satisfaction have not yet been collected and are reported as limitations.
KEYWORDS
The Online Bonafide Certificate Management System joins the student request, the tutor, HOD and Principal approvals, the office certificate generation and the email notification into a single workflow. By automating the process and using role-based access, it reduces paperwork, lets the student follow the status of a request at every step and ensures that a certificate is issued only after all required approvals. The prototype is built on React, Node.js with Express and MySQL, with HTML2PDF.js for the certificate and Nodemailer or Resend for email, and it was demonstrated through all five role portals. The measurements of turnaround time, load and usability are the next thing to prove. The next steps are to carry out the three experiments in Section VII, to add a one-time-password second factor and a QR-code verification on each certificate, to add SMS or WhatsApp alerts, to support other certificate types (conduct, course completion, transfer) on the same workflow, and to move the system from a development environment to a secured, hosted deployment.
[1] M. Jhanani, M. Prakasam, M. Poornima, and B. Abirami, “Student Online Bonafide Certificate Generation and Education Loan Management System Using ASP.NET,” Int. J. Adv. Res. Comput. Commun. Eng. (IJARCCE), vol. 9, no. 5, May 2020, doi: 10.17148/IJARCCE.2020.9530. [2] I. O. Eweoya, A. O. Agbeyangi, and J. M. Lukose, “Streamlining Student Clearance in Higher Education: A Web-based Solution,” Information Impact: Journal of Information and Knowledge Management, vol. 16, no. 1, pp. 47–62, 2025, doi: 10.4314/iijikm.v16i1.5. [3] Huliman, R. Wijaya, and Ayu, “Design of a Website-Based Student E-Certificate System Using the User Centered Design (UCD) Method,” Journal of Artificial Intelligence and Engineering Applications (JAIEA), vol. 5, no. 1, pp. 1064–1069, 2025, doi: 10.59934/jaiea.v5i1.1551. [4] Meta Platforms, “React documentation.” [Online]. Available: https://react.dev [5] OpenJS Foundation, “Node.js documentation” and “Express.js documentation.” [Online]. Available: https://nodejs.org and https://expressjs.com [6] Oracle Corporation, “MySQL reference manual.” [Online]. Available: https://dev.mysql.com/doc [7] OWASP Foundation, “Password storage cheat sheet,” OWASP Cheat Sheet Series. [Online]. Available: https://cheatsheetseries.owasp.org [8] R. T. Fielding, “Architectural styles and the design of network-based software architectures,” Ph.D. dissertation, Univ. California, Irvine, CA, USA, 2000.
Publication Date
10/31/2026
Peer Review Type
Double-Blind Peer Review
Review Rounds: 2
Documents
Article Views
2
Total views since publication
PDF Downloads
5
Total downloads since publication
Geographic Reach
5
Digital Preservation: This article is permanently archived on Zenodo and complies with all data preservation standards across major indexing platforms.
Plagiarism Screening
This manuscript has been checked for plagiarism using TurnitinPlagiarismChecker software.
Conflict of Interest
The authors declare no conflict of interest related to this research work.
Funding Information
No funding information available for this research.
Related research in the same subject area
Loading similar articles...