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Paper ID:IJSREM68475

Smart Campus: A Web-Based Issue Reporting and Maintenance Management System for Campus Environments

Stream/Area:

-

Subject:

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Paper ID:

IJSREM68475

Volume:

10 |

10 |

Oct 2026

Pages:

1-9

Publication Frequency:

Monthly (12 issues per year)

DOI
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Not assigned

License:International Journal of Scientific Research in Engineering and Management follows the Creative Commons Attribution 4.0 (CC BY 4.0) License, allowing free use and distribution with proper attribution.

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Authors

Vandhana E

Vandhana E

Department of Computer Science and Engineering

Adhiyamaan College of Engineering

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Varshini P

Varshini P

Department of Computer Science and Engineering

Adhiyamaan College of Engineering

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Shree Dhaksha DJ

Shree Dhaksha DJ

Department of Computer Science and Engineering

Adhiyamaan College of Engineering

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Abstract

Efficient campus maintenance is essential for providing a safe, accessible, and well-organized educational environment. However, campus issues such as damaged infrastructure, electrical faults, water leakage, sanitation problems, and malfunctioning facilities may be reported through informal communication channels, making it difficult to track their progress and ensure timely resolution. This paper presents SmartCampus, a web-based Campus Issue Reporting and Maintenance Management System designed to centralize the reporting, assignment, monitoring, and resolution of campus maintenance issues. The proposed system provides role-based access for students, faculty members, administrators, and maintenance personnel.Users can submit complaints with relevant details, categorize issues, and monitor their progress, while authorized administrators can review reports, assign maintenance tasks, and track resolution activities. Maintenance personnel can access assigned tasks and update their status as work progresses. The system is designed using React, TypeScript, Node.js, Express.js, MongoDB, and Mongoose, with authentication and role-based authorization supporting controlled access to system functionalities. The architecture also supports evidence uploads and status notifications where configured. By maintaining a centralized record of reported issues and their resolution history, SmartCampus aims to improve communication, accountability, and visibility in campus maintenance operations. The paper describes the system architecture, development methodology, principal modules, security considerations, and testing approach. Quantitative performance improvements are not claimed without measured experimental results.

KEYWORDS

SmartCampus Campus Maintenance Issue Reporting Complaint Management Web Application MongoDB.

Cite This Article

Vandhana E, Varshini P, Shree Dhaksha DJ, "Smart Campus: A Web-Based Issue Reporting and Maintenance Management System for Campus Environments," International Journal of Scientific Research in Engineering and Management, vol. 10, no. 10, pp. 1-9, Oct 2026.

Full Article/Conclusion

SmartCampus is a web-based Issue Reporting and Maintenance Management System developed to organize campus maintenance complaints through a centralized platform. The application supports structured complaint submission, issue tracking, and administrative management, providing a common interface for recording and reviewing reported problems. By maintaining complaint information in a centralized database, the system helps organize issue records and makes their recorded status accessible through the available application functions.The system integrates React and TypeScript for the frontend, Node.js and Express for backend processing, and MongoDB with Mongoose for data storage. Socket.IO supports real-time communication where implemented. The modular architecture separates user-interface components, application logic, and data management, providing a foundation for maintaining and extending the system. Functional testing across different user roles and workflows can help verify the behaviour of the implemented features.   In conclusion, SmartCampus provides a structured technological approach to campus issue reporting and maintenance management. Future enhancements may include verified external notification services, advanced complaint analytics, detailed maintenance reports, and mobile accessibility. Further evaluation using documented test results and real-world usage data is required to measure the system's effectiveness and its impact on campus maintenance operations.

References

[1]       F. A. Alifat, A. B. Olorunlomerue, A. O. Oluwatobi, J. I. Ugwu, and T. R. Amosa, “Web-based Campus Complaint Management System (WCCMS),” International Journal of Computer Trends and Technology, vol. 70, no. 10, pp. 28–36, 2022, doi: 10.14445/22312803/IJCTT-V70I10P105.   [2]        A. Mohammed, Z. Solomon, and D. M. Nurideen, “A Web-Based Student’s Complaints Management System,” International Journal of Technology, vol. 11, no. 2, pp. 35–43, 2021, doi: 10.52711/2231-3915.2021.00005.   [3]      E. Z. Muzones and J. R. Pomperada, “A Complaint Management System for Enhanced Efficiency at West Visayas State University Himamaylan City Campus,” Philippine Social Science Journal, vol. 8, no. 2, 2025, doi: 10.52006/main.v8i2.1343.   [4]       O. M. T.-Manuel and J. N. Amadi, “Design and Implementation of a Web-Based Student Complaint and Response Management System for Enhancing Administrative Responsiveness in Tertiary Institutions,” American Journal of Science and Learning for Development, vol. 3, no. 8, pp. 100–111, 2024, doi: 10.51699/ajsld.v3i8.1116.   [5]      I. N. Kabelele, K. K. Hhalla, Y. Mwamasangula, J. R. Mkakilwa, I. R. Mlangali, I. F. Mwandemani, and H. S. Athumani, “Design and Implementation of a Web-Based Student Complaint Management System for Universities,” International Journal of Engineering and Information Systems, vol. 10, no. 4, pp. 106–111, 2026.   [6]      M. A. Insan, F. Octanouva, N. Vitriati, S. W. Pratama, and A. S. Ardiansyah, “Development of a Web-Based Campus Facility Complaint Information System Prototype Using Rapid Application Development,” Technema: Journal of Intelligent Engineering and Computing, 2026.   [7]      W. D. Pratama and S. Widiono, “Development of a Web-Based Student Complaint System with Activity Dashboard,” Journal of Scientific Research, Education, and Technology, vol. 4, no. 4, 2025, doi: 10.58526/jsret.v4i4.967.   [8]            “Automation Tool for Grievances Using Artificial Intelligence,” Procedia Computer Science, vol. 283, pp. 2770–2779, 2026, doi: 10.1016/j.procs.2026.06.346.   [9]            Z. Ismail, “Analysing the Gaps in the Conventional E-Complaint Method for Maintenance Management at Malaysian Polytechnics,” Social Responsibility Journal, 2019, doi: 10.1108/SRJ-12-2019-0404.   [10]           “Maintenance Management System (MMS) to Support Facilities Management at Malaysian Polytechnic,” Smart and Sustainable Built Environment, 2017, doi: 10.1108/SASBE-08-2016-0022.

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Publication Date

10/29/2026

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