Smart Document Management and Capture Platform

Smart Document Management and Capture Platform

Aditya Vikram Singh1, Tanushree Srivastava2, Vandana3, Aditee Mattoo4

1 Computer Science and Engineering(M.Tech Int.)
Noida Institute of Engineering and Technology

2 Computer Science and Engineering(M.Tech Int.)
Noida Institute of Engineering and Technology

3 Computer Science and Engineering(M.Tech Int.)
Noida Institute of Engineering and Technology

4 Deputy HOD of Computer Science and Engineering(M.Tech Int)
Noida Institute of Engineering and Technology

---------------------------------------------------------------------***---------------------------------------------------------------------

Abstract - With the increasing volume of digital documents generated every day, effectively storing and organizing them has become an essential task. Smart Document Management and Capture Platform (SDCP) has evolved as a vital technology that enables organizations to efficiently gather, process, and manage their documents. This study aims to provide an understanding of document management practices in a college setting. Specifically, the study discusses the importance of documents, document management programs, their benefits, and how these records are managed in the college. A thesis submitted by Tijjani Aliyu on Records Management in Federal College of Education, found that colleges keep their paper-based records primarily in files and on wooden shelves, which increases the risk of data loss. The use of document management platforms can reduce this risk, as well as eliminate the need for physical storage. Additionally, these platforms can make all documents readily available and easily retrievable in one location. Furthermore, SDCP can benefit academic staff by assessing teachers' overall work performance.[5]

Key Words:  Smart Document management and capture Platform (SDCP), Document Management platform, paper-based records, college, storing.