The Campus Event Aggregator – Digital Noticeboard
Aparna N1, Koushik M2, Nikileswar N3, Namitha M C4, Manya M5
1Professor, Dept. of Computer Science Engineering, Rajiv Gandhi Institute of Technology, Bengaluru, India
2Dept. of Computer Science Engineering, Rajiv Gandhi Institute of Technology, Bengaluru, India
3Dept. Of Computer Science Engineering, Rajiv Gandhi Institute of Technology, Bengaluru, India
4Dept. Of Computer Science Engineering, Rajiv Gandhi Institute of Technology, Bengaluru, India
5 Dept. Of Computer Science Engineering, Rajiv Gandhi Institute of Technology, Bengaluru, India
Abstract -
Universities have had a tough time for a long time with the simple issue of letting students know about events too late to actually go. For the people organizing these events, keeping track of who showed up was a big job done by hand using clipboards and sign-in sheets, which often led to mistakes. We, as Campus Event Aggregator or Digital Noticeboard, want to fix both of these problems with a web-based platform. This platform will help students find events and also help event organizers track who attends. The idea is simple — we’ll find a way to track attendance at events and give students points for attending. The Campus Event Aggregator is built using the MERN technology stack, uses QR codes to check in students, and uses Socket.IO to make sure attendance updates happen instantly.
The process starts when a student signs up, then gets a unique QR code by email, and scans it at the event entrance on the day of the event. Scanning the code does three things: it confirms the student attended, gives them points, and updates the event organizer's dashboard with real-time attendance with no need for anyone to do it manually.
We have tested the Campus Event Aggregator in three different events with a total of 480 participants and also tested it with simulated crowds of 2500 people. Since we started using the Campus Event Aggregator for attendance checks instead of just manual methods, errors have gone down by 87%.
Key Words: Campus Event Management, QR Code Attendance, Digital Noticeboard, MERN Stack, Real-Time Notifications, Smart Check In, Student Engagement, Event Analytics.
